Classify for Exchange™ Client

July 9, 1999.

INTRODUCTION

Classify for Exchange™ is an extension to Microsoft® Exchange that allows the user to easily insert security classifications at the start of electronic mail messages. Classify for Exchange™ exists as a 32 bit DLL file called CLASS32.DLL. It uses the registry on Windows® 95 and Windows® NT and makes use of the RICHEDIT32 controls available on these operating systems. As such it not supported under Windows® 3.1.

Classify for Exchange™ has been tested with:
Inbox for Windows® 95 (original)
Inbox for Windows® 95 (Service pack upgrade)
Inbox for Windows® NT 4.0
Exchange 4.0 Client for Windows® 95, Windows® NT 3.51 and Windows® NT 4.0
Exchange 5.0 Client for Windows® 95, and Windows® NT 4.0

INSTALLATION

Classify for Exchange™ supports two modes of installation; interactive and silent.

Interactive:

By running the program SETUP.EXE located on the installation disk the user will be interactively prompted for the installation directory and other setup related information.

Silent:

For large sites the e-mail administrator can install Classify for Exchange™ in a silent mode where all of the setup information is predefined for the site. In this case the answers to the questions such as the installation directory are located in a text file called SETUP.ISS. In silent mode the program is started by entering:

setup -s setup.iss
An example of silent operation is located in the file INSTALL.BAT. Two other batch files are provided to REMOVE and UPDATE an installation. In both cases the path used for the UNINST.EXE should match the installation directory specified in the script file SETUP.ISS.

The setup program installs one DLL on your hard disk. It is recommended that any previous versions of CLASS32.DLL be removed using the UNINST utility before installing the current version.

During installation the following files are copied to the installation directory:
CLASS32.DLL Main Executable
CLASSIFY.HLP Classify Help File
CLASSIFY.TXT Classification List File
LICENSE.HTML Software License Information
ORDER.HTML Ordering Information
DEISL1.ISU Installation Log File
README.HTML This File


After installation there will be a new keys in the registry under
HKEY_CURRENT_USER\Software\Microsoft\Exchange\Client\Extensions\Classification\

The extension gets installed at
HKEY_LOCAL_MACHINE\Software\Microsoft\Exchange\Client\Extensions\

A pointer to the Help file is located at
HKEY_LOCAL_MACHINE\Software\Microsoft\Windows\Help\

If Classify for Exchange™ is installed on a system where multiple users log on with different user names to read their mail, Classify for Exchange™ can detect that the users classification profile has not been initialized (for subsequent users who log on). When this happens, Classify for Exchange™ will reset the user's profile to default values without requiring that Classify for Exchange™ be individually installed for each user.

The classification list entries are stored in an ASCII text file called CLASSIFY.TXT. During the installation process you have the option of copying the classification list file to the local hard disk, or pointing to a shared network copy. If the CLASSIFY.TXT file is stored on a central server such as the Exchange server, the E-mail administrator need only update the central copy when changes are required to the list of security classifications at your site.

The CLASSIFY.TXT file is in the root directory of the installation diskette. System administrators can replace this file with a site-specific file before installation on client systems.

OPERATION

When installed, Classify for Exchange™ adds an entry to the bottom of the INSERT menu for the SENDNOTE form. Selecting "Security Classification ..." calls a pop-up window with a list of classifications which are valid for your mail system. Double clicking an entry inserts it as the first entry in the new mail message (or overwrites any previous entry on the first line). If you select Tools/Customize_Toolbar you should be able to add an icon that looks like a safe to the toolbar.

Also, if you look under Tools/Options you'll see a new property sheet called "Classification". Here you can select the font used to display the inserted classification. There are also three check boxes.

Classify for Exchange property sheet
Read:

This finds the security classification either in the SMTP header, or the body of the message and inserts it as formatted text as the first line of the message being read.

Reply & Forward:

This option attempts to find the security classification in the original message text and automatically copy the same classification to the new message (assuming you will be replying at the same classification level as the original).

Format:

Font colour, size typeface and jusification ot the classification string is user selectable.

Auto Prompt:

Automatically prompts the user for a classification before a new message is composed or when a message without a security classification is used in a Reply or a Forward.

The most current releases of the Exchange client support the use of a simplified mail form when processing a 'mailto:' tag on a web pager or when selecting Send_To/Mail_Recipient with the right mouse button while selecting a file in Explorer. The Auto Prompt feature of Classify for Exchange™ does not operate with this simplified mail form. To use Auto Prompt first disable the simple mail form by selecting Tools/Options/Send and deselect the option "Use simplified note on Internet 'mailto:' and File.Send".

Classify for Exchange™ remembers the last classification selected and defaults to that classification the next time the classification list is opened. This can be over-ridden by adding a classification to the registry key DefaultClassification.

The utility will not allow a mail message to be sent unless the first line of the message begins with the 15 character string: "Classification:". The classification is not re-checked for validity thus allowing the user to edit the classification string for special circumstances. As an example the classification string can be edited to add a comment after the classification as in:

"Classification: SECRET : Do Not Forward This Message"

A message marked "Classification: UNKNOWN" is treated the same as a message with no classification.

Trial Version v.s. Registered Version

All files shipped on the installation disk are the same for the Trial version and the Registered version. The Trial version demonstrates all the features of the Registered version. The only difference is that with the Trial version of the software only the first seven entries in the file CLASSIFY.TXT are available for use. If the software is Registered with Mark Wilson Software Ltd., a serial number will be provided that enables access to more than seven entries in the CLASSIFY.TXT file. CLASSIFY.TXT can be modified to match the e-mail security policy of the site.

CHANGING THE DEFAULT CLASSIFICATION PREFIX:

For versions of Classify for Exchange™ that have been registered it is possible to change the classification prefix. For example if you want to use the prefix "SENSITIVITY=" instead of "Classification:" add following lines to the end of the serial.ini file:

[MATCHSTRING]
SENSITIVITY=

ORDERING INFORMATION

Classify for Exchange™ is published by Mark Wilson Software Ltd. Registration and ordering details are located on the Internet at http://www.markwilson.ca/order.html.

REVISION HISTORY

4.0.00 First release
4.0.01 First Public Release
4.0.02 Maintenance Release
4.0.03 Crash on null message body corrected
4.0.04 Maintenance Release
4.0.05 AutoPrompt Added
4.0.06 Maintenance Release
4.0.07 Silent Install and AutoPrompt on Reply/Forward added
4.0.08 Windows® 95 File Save problem corrected
4.0.09 Program now checks for UNKNOWN classifications
4.0.10 Bug fix for Reply & Forward option. Does not crash Outlook Beta
4.0.11 Support for Public Folders added. Support for multiple mailboxes/computer added.
4.0.12 Left/Center/Right justification of the classification string added.
4.0.13 Bug fix for Classification only in the SMTP Header.
4.0.14 Outlook™ detection and changes to the Classification property sheet.
4.0.15 Support added for changing the classification prefix.
4.0.16 Changes to the code to detect some e-mail encryption programs.

© Copyright Mark Wilson Software Ltd., 1999.